Legal Secretary to Managing Partner

Company: DLKLawGroup PC
Location: San Francisco
Posted on: November 18, 2024

Job Description:

This role requires 5+ years of recent experience as a Legal Secretary, Legal Assistant, or Administrative Assistant in a law firm or legal department, advanced proficiency with MS Office, and a proactive work ethic. This position is to support the workload of the Managing Partner of the firm across the various practice areas she supports. It is a very fast-paced environment, and the job at hand can change at a moment's notice. Flexibility is expected, and taking initiative is essential in this role.
Responsibilities include but are not limited to:

• 
  
• Heavy calendar management
  
• Travel arrangements and expense reimbursements
  
• Creating, revising, and formatting legal documents
  
• Filing petitions and other documents with various courts
  
• Spreadsheets and presentations using the Firm's software
  
• Document comparison and proofreading
  
• Answering phones
  
• Entering attorney time
  
• Other general secretarial duties and projects as assigned
  
  This role requires a self-starter who is willing and open to learning new skills while taking initiative. The Legal Secretary may also complete tasks that are billable to clients and may occasionally perform Paralegal level assignments.
  Direct Reports: n/a
  Essential Duties and Responsibilities:
  
  • 
    
  • Filing petitions and other documents with various courts
    
  • Answering phones
    
  • Scheduling client meetings
    
  • Calendaring mediations, arbitrations, hearings, etc.
    
  • Entering attorney time in practice management system
    
  • Creating spreadsheets and presentations
    
  • Running reports using the Firm's software
    
  • Proofreading and document comparison
    
  • Calendar management
    
  • Booking and coordinating travel arrangements
    
  • Expense reimbursement and reconciliation
    
  • Additional projects as assigned
    
  • 5+ years recent experience.
    
  • California Notary Public (preferred, but not required)
    
    Requirements:
    Education and Experience
    Knowledge, Skills & Abilities
    
    • 
      
    • Proficiency in Microsoft Office Suite, Outlook, Adobe, legal practice management, and document management systems
      
    • Intermediate to advanced word processing skills
      
    • Proficiency in California Rules of Court and local rules
      
    • Solid command of English, including excellent spelling, grammar, punctuation, form, and style
      
    • Organized and detail-oriented
      
    • Ability to communicate clearly and work well with a team and independently
      
    • Positive attitude, intellectually curious, dependable, and motivated
      
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Keywords: DLKLawGroup PC, Novato , Legal Secretary to Managing Partner, Legal , San Francisco, California