Facilities Manager (Part-time, 4482C) #75719

Company: University of California
Location: Berkeley
Posted on: April 19, 2025

Job Description:

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.Departmental OverviewThe School of Education is a complex academic unit whose mission is to provide leadership in advancing the theoretical base of education, analyze the complex social environments of education, and promote the improvement of educational practice. A central mission of the School of Education is to improve teaching and learning for all students in our schools by preparing exemplary teachers, administrators and school psychologists in exemplary professional preparation programs. The School's credential programs emphasize working with diverse students in urban settings and provide an innovative approach to professional preparation relevant to the age and grade level of the credential sought. BSE programs combine the credential with the master's degree, so that our students have thorough grounding in educational theory, research, and practice to meet the challenge of working with all types of students. The school employs approximately 400 staff, faculty, students, and researchers, and enrolls about 350 students per year.ResponsibilitiesSpace

• Oversee the use of shared spaces (classrooms, conference rooms, student study room, hotel workstations, etc.), and conduct regular periodic rounds to ensure that spaces are in order. Coordinates response to urgent facilities requests, maintenance, and repairs as needed with Facilities and Custodial Services.
• Communicate and implement cleaning guidelines, rules and procedures to ensure our shared facilities, particularly kitchen/eating areas are kept in good condition and meet building standards.Equipment
  • Acts as department equipment custodian through the equipment tracking system(s) and conducts department inventory controls, including processing and maintaining records. Responsible for storage of all surplus office equipment and furnishings and coordinating disposal of unneeded equipment and furnishing. Back up support for printers, classroom AV, and workstation setup and break-down, including addressing ergonomic needs and/or disability accommodation needs of users. Supports scheduling of equipment and physical set-up/break-down for events (ex. rearranging furniture and coordinating Facilities support as needed).Business Services
    • Responsible for purchasing general supplies, and equipment and supports mail services. Serves as back-up for administrative operations including room scheduling, and event support. Provides regular updates of department maps, provides input to the campus space survey annually, and facilitates telecom requests. Act as a back up for the department room scheduler as needed.Access Control
      • Serves as "Department Access Key Controller" as defined by the UCPD Access Control Policy, maintaining accurate records of all access control activities, ensuring appropriate authority prior to issuing keys, ordering replacement keys as needed, recovering department keys from departing personnel, reporting any failure to recover access control keys to department management and UCPD, and securely storing unassigned keys in the department's UCPD-approved cabinets.Safety
        • Acts as Building Coordinator for organization emergency / disaster preparedness for assigned venues, serves as the communication liaison between organization service agencies and building occupants, and prepares building response plans and coordinates education and planning in this area for building occupants.
        • May act as representative of department on campus building / emergency committees and is responsible for departmental compliance with OSHA / EH&S regulations regarding state and organization policies and procedures. Works to implement safety and emergency preparedness policies and procedures with staff, including maintaining first aid supplies, fire extinguishers and other safety.Project and Program Support
          • Works with management to coordinate schedules and access needs among building occupants, contractors, and vendors to accommodate periodic cleaning, maintenance, and/or capital improvements. Manages all department events and facilities work orders, provides updates and follows through to completion. Ensure department adheres to building and campus policies around facilities including union postings, covered services, etc.Other Duties
            • Performs special projects as assigned and ongoing professional development activities.Required Qualifications
              • Ability to use sound judgment in responding to issues and concerns.
              • Advanced service orientation and critical thinking skills; and attention to detail.
              • Written communication skills to prepare a variety of correspondence, reports, policies and procedures, and training documents.
              • Active listening, interpersonal communication, service orientation, and problem-solving skills to effectively resolve questions, concerns, issues or problems and ensure cooperative and productive working relationships.
              • Ability to work independently and as part of a team; the ability to work effectively across the organization at all levels.
              • Solid organizational skills to work on multiple projects with competing deadlines, adapt to changing priorities, to establish goals and workload priorities, and to meet project deadlines within budget and time constraints.
              • Working knowledge of / or ability to quickly learn common organization-specific and other computer application programs.
              • Ability to maintain confidentiality, objectivity, sensitivity, discretion, professionalism, and exercise good judgment and tact.
              • Must demonstrate proficiency with Google Suite (email, calendar, docs, sheets, forms, etc.) and Microsoft Office Suite, especially Word and Excel.
              • Absolute reliability to meet and communicate about deadlines.
              • Thorough knowledge of / or ability to quickly learn University and departmental rules, regulations and processes.
              • Bachelor's degree in related area and / or equivalent experience / training.Salary & BenefitsThis is a limited, part-time (20 hours per week) for approximately 11 months (not to exceed 900 working hours).This position is eligible for CORE-level benefits. For information on the benefits package offered by the University, please visit the University of California's Compensation & Benefits website.Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.The budgeted hourly range that the University reasonably expects to pay for this position is $39.49 - $45.37 (stepped rates).The automatic conversion to career status will not occur as the position into which the employee is hired is not an "ongoing" position, in that the position is established and funded for 18 months or less at any percent of time.How to ApplyTo apply, please submit your resume and cover letter.Conviction History BackgroundThis is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.Misconduct DisclosureSB 791 and AB 810 Misconduct Disclosure Requirement:As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer."Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
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