ADMINISTRATIVE ASSISTANT (BLANK AST 2)
Company: University of California-Davis
Location: Davis
Posted on: November 20, 2024
Job Description:
Apply for Job Job ID 74348
Location Davis
Full/Part Time Full Time
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Job Summary
Under general direction of the Director, this position serves as
the first point of contact and subject matter expert on event
planning related services at UC Davis. Independently analyze
client's event needs and provide guidance on available services
including use of applications for alcohol permits, sound permits,
room reservations, apartment reservations, etc. Manage alcohol and
sound permit processes within delegated scope of responsibility.
Incumbent is responsible for cash and check deposits for the
department, as well as processing travel for department staff and
conference guests. Apply By Date: November 28, 2024 at 11:59pm
Minimum Qualifications For full consideration, applicants are
encouraged to upload license, certification and/or educational
degree if required of the position.
Experience performing administrative
support using software programs such as Microsoft Office Suite
(Excel, Outlook, Work, Power Point) to manage electronic calendars,
schedules, and details of large complex events in a fast-paced,
high-volume environment. Experience managing multiple simultaneous
projects, setting priorities, tracking progress, meeting deadlines
and producing accurate, detail-oriented results with frequent
interruptions. Experience performing business and financial
transactions, including account management, fiscal record keeping
and reconciliation of expenses. As well as the mathematical skills
to calculate fees, process transactions and recharges in accordance
with campus cashiering policies and practices. Interpersonal skills
to communicate in a positive, tactful and effective manner in
person and by telephone with a diverse group of people, to relay
messages accurately and appropriately, and provide excellent
customer service. Including difficult to handle, sensitive and
confidential issues. Preferred Qualifications
Experience working with the Campus
Event Management System. Experience analyzing, interpreting, and
administering complex UC Davis and/or ambiguous policies and
procedures pertaining to the use of facilities, services and rates.
Demonstrated experience using automated financial information
systems (i.e. Oracle, KFS, Decision Support preferred). Strong
verbal and written communication skills. Knowledge of campus
locations, policies and procedures. Skills to interpret a map and
provide verbal instructions/directions to customers. Knowledge of
the complex Campus Scheduling Matrix, and policies related to
access, food service, alcohol control, amplified sound, security,
physical plant, rate structures, and risk management.
Organizational, time management and analytical skills to work
effectively under deadlines while paying careful attention to
detail. Key Responsibilities
85% - Department and Event
Administrative Support 15% - Outreach/Training and Development
POSITION INFORMATION
Salary or Pay Range: $ 24.66- $
34.93/hr. (Department budgeted salary range: $24.66/hr. -
$27.39/hr. Commensurate with experience.) Salary Frequency:
Bi-Weekly Salary Grade: 109 UC Job Title: BLANK AST 2 Number of
Positions: 1 Appointment Type: Staff: Career Percentage of Time:
100% Shift Hours: M-F Location: Davis, CA Union Representation: Yes
- CX Benefits Eligible: Yes Hybrid/Remote/Onsite: This position is
100% on-site Benefits Outstanding benefits and perks are among the
many rewards of working for the University of California. UC Davis
offers a full range of benefits, resources and programs to help you
bring your best self to work, as well as to help you and your
family achieve your health, wellness, financial and career goals.
Learn more about the benefits below and eligibility rules by
visiting either our handy Benefits Summary for UC Davis Health
Employees or Benefits Summary for UC Davis Employees and our
Benefits Page.
If you are represented by a union, benefits are negotiated between
the University of California (UC) and your union and finalized in a
contract. Read your bargaining unit's employment contract, stay
abreast of current negotiations and learn about collective
bargaining at UC:
https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
* High quality and low-cost medical plans to choose from to fit
your family's needs
* UC pays for Dental and Vision insurance premiums for you and your
family
* Extensive leave benefits including Pregnancy and Parental Leave,
Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health
Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis
Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement
Program as stipulated in the UC Davis Health Policies or Collective
Bargaining Agreement
* Access to free professional development courses and learning
opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free
mental health services
* Supplemental insurance offered including additional life,
short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer &
Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension
and other Retirement Saving Plans. More information on our
retirement benefits can be found here
* UC Davis cares about building a community, which is why we
provide resources to enhance diversity, equity and inclusion as
well as Employee Resource Groups (ERGs) to support our staff
Physical Demands
Standing - Occasional Up to 3 Hours
Walking - Occasional Up to 3 Hours Sitting - Frequent 3 to 6 Hours
Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
Bending/Stooping - Occasional Up to 3 Hours Squatting/Kneeling -
Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours
Reaching overhead - Occasional Up to 3 Hours Keyboard
use/repetitive motion - Frequent 3 to 6 Hours Mental Demands
Sustained attention and concentration
- Frequent 3 to 6 Hours Complex problem solving/reasoning -
Occasional Up to 3 Hours Ability to organize & prioritize -
Frequent 3 to 6 Hours Communication skills - Frequent 3 to 6 Hours
Numerical skills - Occasional Up to 3 Hours Constant Interaction -
Frequent 3 to 6 Hours Customer/Patient Contact - Frequent 3 to 6
Hours Multiple Concurrent Tasks - Frequent 3 to 6 Hours Work
Environment
Sit/stand at computer for extended
periods of time. Occasional mandatory overtime may be required
during peak times and special events. Modified work schedule on
short notice to cover other shifts. Restricted vacation use during
peak workload periods. On occasion, work in inclement weather
conditions. The Smoke and Tobacco Free Environment policy is
intended to provide a healthier, safer, and more productive work
and learning environment for the entire UC community. The
University of California prohibits smoking and tobacco use at all
University owned or leased properties, or facilities operated by UC
staff or faculty. Smoking and tobacco use are strictly prohibited
in indoor and outdoor spaces, parking lots, residential space, and
University vehicles.
https://ucdavispolicy.ellucid.com/documents/view/271 Special
Requirements
This is a critical position, as
defined by UC policy and local procedures, and as such, employment
is contingent upon successful completion of background check(s),
including but not limited to criminal record history background
check(s) Diversity, Equity, Inclusion and Belonging At UC Davis,
we're solving life's most urgent challenges to bring a fuller,
healthier, and more resilient world within reach. We grow from
every challenge we take on and we don't just maintain - we improve.
We recognize that creating an inclusive and intellectually vibrant
organization means understanding and valuing both our individual
differences and our common ground. The most comprehensive solutions
come from the most diverse minds and you belong here. As you
consider joining UC Davis, please explore our Principles of
Community, our Clinical Strategic Plan and strategic vision for
research and education, and our latest efforts to outgrow the
expected. The University of California, Davis is an Equal
Opportunity/Affirmative Action Employer. All qualified applicants
will receive consideration for employment without regard to race,
color, religion, sex, sexual orientation, gender identity, national
origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy,
please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy,
please visit:
https://policy.ucop.edu/doc/1001004/Anti-Discrimination
Because we want you to be seen, our recruiting process at UC Davis
fosters authenticity, diversity, and inclusion. Studies have shown
that some people may not apply to jobs unless they meet every
single qualification. Each unique role at UC Davis has a set of
requirements and you could be perfect for this role, or you could
be perfect for the next role! Don't meet all the requirements? We
still encourage you to apply! #YouBelongHere
Keywords: University of California-Davis, Novato , ADMINISTRATIVE ASSISTANT (BLANK AST 2), Administration, Clerical , Davis, California
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